What Is a Property Management Dashboard? And Top 5 Tools
- DrizzleX
- Aug 27
- 9 min read
Updated: Aug 28
Managing multiple properties means juggling financials, maintenance, tenants, and owners all at once. Doing this by hand or with spreadsheets can lead to missed details and wasted time.
A property management dashboard can help you gain a better understanding of how your properties are performing day to day.
With this technology for property management, you can transform the tedious task of overseeing your properties into a straightforward, stress-free experience.
In this article, we’ll explain what a property management dashboard is and share five options that property management companies can use to improve efficiency and results.
What Is a Property Management Dashboard?
A property management dashboard is a visual tool that gives property owners and managers a comprehensive view of their portfolio in a single dashboard. They help you spot issues quickly, improve operations, and increase profitability.
It brings together occupancy rates, rent collection, maintenance requests, lease expirations, and operating expenses.
Instead of flipping through reports or spreadsheets, you can see everything in one place, making it easier to take data-driven decisions.
Key Components of a Property Management Dashboard
The dashboard of property management software usually includes the following features:
KPIs: This section shows key data like occupancy rates, rent collection, lease expirations, utility usage, maintenance requests, and operating expenses.
Visualizations: Key metrics are displayed through charts, graphs, and tables that show trends and comparisons across properties.
Drill-down capabilities: A view of unit-level details, resident demographics, and lead generation data for more specific analysis.
Filtering and customization: Allows you to filter the single dashboard by property, date range, or other criteria to focus on certain data.
Reporting and exporting: Provides tools to create and export reports with detailed property and portfolio data.
Tenant portals and maintenance requests: Includes features for residents to pay rent online, submit maintenance requests via app, and communicate with management.
5 Best Property Management Dashboards for Daily Operations
Below are five of the best property management dashboards that help managers track utility usage, financial documents, and other key metrics across their portfolio.
1. DrizzleX's Dashboard for Water Usage Monitoring
DrizzleX is a multifamily water management system that gives property owners real-time insights into water usage across their entire portfolio. Their IoT micrometers are installed on every water fixture across the building, including both apartments and shared areas.
Each micrometer measures water flow accurately and sends the data to the DrizzleX cloud gateway, which is the main system collecting all water usage. From there, the gateway transmits the information to the dashboard in real time.
Within its dashboard, property managers can see fixture-level water data and receive live alerts whenever water leaks or overuse occur. DrizzleX can also let you create bills based on accurate consumption to fairly bill your tenants.
Key Features of DrizzleX’s Dashboard
Entire portfolio's water consumption – Shows total water use across all properties in one dashboard, making it simple to track overall consumption trends
Apartment-level usage – Breaks down usage by each apartment so managers can see which units use more water and bill fairly
Fixture-level tracking – Micrometers measure water at sinks, showers, and toilets, and send real-time data to a central hub for detailed tracking
Leak detection – Flags silent leaks in real time that would otherwise go unnoticed until they appear on a water bill
Overuse alerts – Sends notifications when residents use far more water than normal, helping managers act quickly
Billing and maintenance tools – Provides accurate data for billing tenants, notifying them of high use, and scheduling timely repairs
AI Predictions for Water Usage
DrizzleX offers AI-powered predictions that give property owners real-time insights into future water consumption.
The system forecasts usage for the rest of the current month as well as the next two months. To generate these forecasts, each unit needs at least 12 consecutive months of monitoring data.
You can view predictions on a monthly basis at the unit level. Simply go to a property, select the building, choose the unit you want to review, and then open the chart tab. The dashboard will display the gallon prediction for that unit.
This feature lets managers see water use spikes before they happen. Spotting patterns early makes it easier to find savings and support sustainable property management.
2. Rentvine's Dashboard for Financial Tracking
Source: rentvine.com
Rentvine is property management software built to remove workarounds and give property managers tools that actually fit their business.
Its real estate dashboard offers full visibility into your portfolio, letting you track financial metrics, maintenance costs, and tenant activity in one place.
The platform also supports multifamily revenue management, helping owners and managers evaluate rental income alongside market conditions to make smarter financial decisions.
Key Features of Rentvine’s Owner Portal
Customizable dashboards – Set up your real estate dashboard to track the metrics you care about most, from rent collection to maintenance requests, with unlimited custom fields included at no extra cost
Access to financial data – Owners can log in anytime to review reports, statements, and transaction history, making it easy to stay on top of portfolio performance
Property insights – View key details like occupancy rates, rental income, and maintenance costs, giving a clear picture of how each property is performing
Direct communication – Use built-in messaging to stay connected, share updates, and resolve issues quickly between property managers and owners
Document sharing – Download leases, agreements, inspection reports, and other important documents directly from the portal whenever needed
3. Buildium's Dashboard for Seeing Property NOI
Source: buildium.com
Buildium is residential multifamily property software designed to help managers, agents, and their teams run operations with more efficiency.
From keeping residents satisfied to giving property owners financial insights, the software brings performance and services into one platform.
With Buildium’s dashboard, managers can track occupancy, control expenses, and improve communication with every group involved in the business.
Key Features of Buildium's Owner Portal
Real-time financial reports – Access profit and loss statements, balance sheets, income statements, detailed transactions, and manage property NOI from any device
Payment tools – Collect contributions and draws while allowing owners to view transaction history by property
Document sharing – Upload receipts, leases, inspection reports, and other important items so owners can download them anytime
Mobile access – The portal is mobile-friendly, giving owners on-the-go access to financial data and reports without phone calls or emails
Communication tools – Use built-in templates for email or printed mailings with EZMail to send updates and notices directly to owners
4. RentRedi for Collecting Rent via Mobile App
Source: rentredi.com
RentRedi makes it simple for owners to manage rent collection from a single property dashboard.
Designed for both small landlords and big-time real estate investors, the mobile app gives owners and tenants an easy way to handle payments, late fees, and reminders.
By centralizing rent activity, RentRedi provides a clear view of operations, revenue, and payment trends that support long-term success.
Key Features of RentRedi
Easy rent collection – Collect rent online without hidden fees, track payments, and manage late fees directly from the dashboard
Recurring payments and late fees – Set up automatic recurring payments or recurring late fees to keep revenue consistent and leases enforced
Owner controls – Owners can accept partial rent payments, block payments in the case of evictions, or pass processing fees along to tenants
Financial reporting – Export rent payments to spreadsheets or QuickBooks Online for a clear view of revenue and payment history
Notifications – Send in-app notifications by unit, property, or all tenants to keep communication smooth and operations organized
5. Propertyware for Automation and Open Access Property Management
Source: propertyware.com
Propertyware is a multi-platform property management solution built with powerful technology for managers who need flexibility and visibility.
Its property dashboard combines custom reporting, clear owner communication, and automation, giving managers and owners confidence in how portfolios are run.
With open data access and integrations, Propertyware connects with other systems to improve efficiency and reduce manual work.
Key Features of Propertyware
Custom dashboards and reports – Build unlimited custom reports and dashboards to track the performance metrics that matter most for your business and owners
Owner portal – Provides secure, real-time access to ledgers, portfolio documents, and updates, giving owners a clear view of financial data and investment performance
Transactions – Manage contributions and distributions easily within the owner portal, with email notifications for payments, tenant notices, and other key events
Customization and workflows – Control what each group sees, build unique workflows, and apply automation to improve service
Open API – Connect Propertyware to other software systems, reduce duplicate entry, and simplify operations with secure two-way data exchange
What Property Management Dashboard Offers
Managing a single rental might not require advanced tools, but once you’re handling a large portfolio, manual spreadsheets and endless emails won’t cut it.
Let's look at the most valuable ways a property management dashboard supports property management companies.
Resident Analytics
A management dashboard shows who is living in each unit, how long they’ve stayed, and when their leases expire. Managers can view occupancy rates across the entire portfolio and identify properties with high turnover.
Some dashboards even calculate resident lifetime value, making it easier to see which properties bring long-term stability.
With this information, managers can refine strategies to improve tenant satisfaction, such as offering renewal incentives or adjusting marketing spend in areas with lower retention.
Financial Insights
Dashboards give property managers a clear view of revenue, expenses, and overall financial performance.
At the portfolio level, tracking can include total property value, revenue by market, and overall operating costs. On the property side, you might review missed payments, income lost from vacancies, and marketing spend per new tenant.
Having all financial data in one place allows stakeholders to make informed decisions about budgets, investments, and cost-saving opportunities.
Maintenance Workflows
Maintenance dashboards make it easier to keep up with requests by showing new, pending, and completed work orders.
Automated alerts can highlight urgent issues, such as water leaks or heating failures, that need immediate attention.
Managers can also use the dashboard to review response times and identify repeat issues in specific units.
For instance, if one property has frequent plumbing issues, it might be worth scheduling preventive inspections rather than waiting for tenants to report problems.
Scheduling and Coordination
Dashboards help managers organize inspections, schedule preventive maintenance, and coordinate contractor work.
You don't have to juggle phone calls. Everything can be assigned, tracked, and closed within the dashboard.
For example, if you have a maintenance checklist you need to follow, you can schedule seasonal maintenance servicing across multiple buildings based on the checklist items and track their completion in real time.
This level of coordination improves efficiency and reduces the chance of missed appointments or delayed repairs.
Work Order Automation
With automation, work orders are created as soon as a tenant submits a request. Managers no longer need to manually enter details, and every task is tracked from start to finish.
If one of your tenants reports a running toilet, the system can generate a work order instantly, assign it to the right contractor, and notify the tenant when it’s scheduled. This not only saves time but also keeps customers updated, which builds trust.
Budget Control
A dashboard helps managers stay on top of expenses and find opportunities to save. By tracking costs tied to specific units or properties, managers can see where money is being spent and spot inefficiencies.
If one of your properties shows consistently high utility bills, it may be worth investing in energy-efficient upgrades.
Over time, this visibility helps you find ways to improve financial performance and make better decisions as the property manager.
Access From Anywhere
One of the latest property management trends is a cloud-based dashboard, which gives managers real-time data, supporting informed decision-making when handling repairs, budgets, or tenant needs.
Whether in the office, at a property site, or working from home, all data is available on any device.
During a storm or emergency, managers can still use the dashboard to track work orders, communicate with residents, and manage repairs remotely, which helps maintain safety and reduces delays in property operations.
This flexibility helps streamline operations, especially when managing properties across different markets.
Start Saving Water and Money With DrizzleX
Water waste can drain both your budget and your property’s efficiency. With DrizzleX, multifamily property owners gain real-time insights into water usage, detect hidden leaks, and prevent overuse by tenants.
Most buildings cut their water bills by 25–45% and see a return on investment in less than a year.
See Real Results With DrizzleX
DrizzleX helps multifamily properties cut water waste and lower costs by detecting hidden leaks and reducing tenant overuse. In just nine months, a 281-unit property in Washington, DC, saved 49% on water bills, totaling more than $158,000.
Average daily consumption dropped from 35,491 gallons to 18,070 gallons, cutting the cost per unit nearly in half.
This shows how DrizzleX delivers measurable savings, stronger water efficiency, and a fast return on investment.
FAQ About Property Management Dashboard
What are the five P's of property management?
The five P's of property management are People, Property, Promotion, Price, and Process. They cover how you manage staff, maintain the building, market rentals, set fair pricing, and handle daily tasks, all of which can be supported by smart tools like DrizzleX for tracking utility use.
What is the most popular property management software?
The most popular property management software is Buildium, though AppFolio and Yardi are also widely used.
While these handle rent, accounting, and maintenance, DrizzleX works alongside your operations by monitoring water use, alerting you to leaks, and helping reduce utility bills.
How to create a management dashboard?
To create a management dashboard, use a tool like Google Data Studio, Excel, or built-in reporting features in your property management software. Include key data such as rent collection, occupancy, and maintenance requests.
Multifamily property software also helps by bringing all this information together in one place so you can track everything more easily.
What does a management dashboard look like?
A management dashboard usually looks like a simple screen with charts, graphs, and numbers that give you a quick view of your property’s performance. You might see rent collection status, occupancy rates, open maintenance requests, and expense summaries.
