6 Best AI Property Management Software Tools in 2025
- DrizzleX
- 5 days ago
- 8 min read
Managing properties takes a lot of time and energy. You deal with maintenance, rent collection, tenant screening, lease renewals, and more.
On top of that, you're expected to stay on top of emails, messages, and reports. It’s easy to feel stretched thin, especially when you're doing the same tasks over and over.
That’s where AI-powered tools come in. In this article, we’ll go over six of the best AI property management software options in 2025.
How Can AI Help Property Management?
Artificial intelligence (AI) is changing how many industries work, and property management is no exception. For property managers, AI can be a smart tool to handle tasks that take time or slow things down.
Let's discuss in detail how AI can help you manage your property.
Screen prospective tenants faster – AI algorithms can quickly review applications, check rental history, and help you find strong potential tenants without sorting through paperwork.
Predict maintenance issues early – Machine learning can study repair history and spot patterns, helping you take a proactive approach to property maintenance before problems grow.
Cut down on manual processes – AI tools can handle tasks like scheduling showings or sending reminders, saving you time and reducing the need for repetitive work.
Spot trends in large datasets – AI can scan rental data and tenant behavior to show what’s working and what needs attention, helping you grow your business with facts.
Boost operational efficiency – By using AI to manage daily tasks and track updates, you can free up resources and stay focused on bigger property goals that can help you increase property revenue.
Stay ahead with a competitive edge – Smart tools help you respond faster, improve services, and offer a smoother experience to prospective tenants.
Balance AI with human interaction – AI supports your work by handling the background tasks, so you have more time for real conversations and the human touch that tenants want.
Your Smartest Water Saving AI is Here: DrizzleX's AI Predictions
Before we look at AI-powered property management software, let's look at how AI can help you save on your water bills.
DrizzleX is a smart water monitoring system made for multifamily properties. Our micrometers help you track water usage down to the fixture level and enable you to catch problems early.
With our AI, you can have a clear view of how much water each unit is likely to use this month and the next two months. No more guesswork. Just simple, helpful predictions you can trust.
It uses real water data from your property to spot patterns and forecast what’s coming. You’ll know which units are trending higher before the bills arrive. That means fewer surprises, more control, and better ways to save.
Any DrizzleX customer with at least 12 months of data can now explore AI-powered forecasts of their water usage.
It’s built in, easy to use, and ready to help you find savings across your portfolio. Start exploring DrizzleX AI today.
6 AI Property Management Software You Can Try Out in 2025
If you're looking to save time, cut down on manual tasks, and make better decisions, these AI property management tools are worth trying in 2025.
1. STAN.AI
Source: stan.ai
Best for: Answering resident questions 24/7 about maintenance, accounts, and bookings without picking up the phone.
STAN.AI is an automated assistant designed to help property managers handle resident questions and requests. It works with any type of property, including HOAs, condos, student housing, and hotels.
STAN.AI replies to common questions about maintenance, billing, bookings, and more at any time of day.
Key Features
24/7 response time – Answers resident questions instantly, even after office hours
Works with all property types – Supports HOAs, multifamily buildings, student housing, hotels, and commercial units
Handles common requests – Helps with tasks like amenity bookings, account questions, and maintenance requests
Integrates with existing systems – Connects with your current software tools, including platforms like Vantaca
Reduces phone and email load – Cuts down on calls and emails by handling common communication automatically
2. Appfolio's Realm-X
Source: appfolio.com/ai
Best for: Automating back-office tasks like billing, leasing, and maintenance to save time and increase team productivity.
Realm-X is AppFolio’s AI-powered system designed to help property managers work faster and smarter.
It automates daily tasks like handling property maintenance, leasing, and billing.
The platform combines AI with real-world property management needs to help teams save time and stay organized.
Key Features
Smart bill entry – Speeds up invoice processing by automatically reading and sorting bills
AI leasing assistant – Helps respond to leasing inquiries quickly and keeps conversations moving
Smart maintenance – Sorts and routes maintenance requests to the right people based on issue type
Marketing descriptions – Writes listing descriptions using AI, saving time and effort
Bank feed – Matches bank transactions with property records to keep accounts up to date
3. Showdigs
Source: showdigs.com
Best for: Automating the entire leasing process with flexible showing options and on-demand agent support.
Showdigs is a leasing automation platform built for property managers. It blends smart software with on-demand agent support to help teams manage listings, tours, and tenant communications.
With Showdigs, you can simplify leasing from listing to move-in, while saving time and improving the renter experience.
Key Features
Easy listing – Connects with your current tools and helps turn more website visitors into leads
Self-scheduling – Lets prospects book their own tours while the system manages the timing and updates
On-demand showings – Offers flexible showing options including virtual tours, self-showings, and agent-led visits
Condition reports – Provides detailed property reports through licensed agents for turnovers or check-ins
Lead follow-up – Screens leads, answers questions, and encourages qualified renters to apply
4. Proper.AI
Source: proper.ai
Best for: Outsourcing property accounting to expert teams who handle everything from books to reporting.
Proper.AI is a property accounting service that helps managers and real estate developers save time and reduce costs.
It’s built for teams handling residential, commercial, HOA, or even niche properties like student housing or short-term rentals.
With expert accountants and custom AI tools, Proper.AI takes care of the books so you can focus on your properties.
Key Features
Expert support – Get a team of trained accountants who understand property management and the software you already use
AI-powered tools – Use automation to increase accuracy and speed up bookkeeping tasks
Flexible pricing – Pay monthly per unit or square foot with no onboarding fees or long contracts
Covers all property types – Supports residential, HOA, student housing, co-ops, mobile homes, and more
Hands-on onboarding – A dedicated team helps you smoothly transition from your old system without stress
5. RealPage's Resident AI Screening
Source: realpage.com
Best for: Screening applicants using AI to predict rent payment behavior and reduce bad debt.
RealPage AI Screening looks beyond credit scores. It uses artificial intelligence to understand if someone is both able and likely to pay rent on time.
Designed for multifamily property managers, this tool helps lower bad debt and avoid risky leases by predicting payment behavior with more accuracy.
Key Features
AI-powered scoring – Uses machine learning to assess a renter’s willingness to pay rent
Large rental history database – Pulls from over 30 million real lease records for stronger predictions
Reduces financial loss – Helps cut bad debt by an average of $39 per unit each year
Fraud detection tools – Identify risky applications and fight rental fraud
Works with any software – Easy to add to your current leasing system
6. Lethub
Source: lethub.co
Best for: Capturing leads, replying instantly, and booking tours with AI while keeping your leasing calendar organized.
LetHub is a leasing automation platform made for property managers who want to save time without losing the personal feel.
It captures leads, replies instantly, schedules tours, and handles repetitive questions using AI. From inquiry to signed lease, LetHub keeps the process smooth and simple.
Key Features
Automatic tour scheduling – Books property showings without manual effort
Instant lead response – Replies to leads from any source within seconds
Two-way calendar sync – Keeps your team calendar updated with scheduled tours
Smart chatbot – Answers common questions 24/7 and helps book tours
Follow-up automation – Reaches out to prospects who didn’t book a tour
How DrizzleX Saves Water: A Case Study
A property in Washington, DC, with 120 units and 240 tenants, started using DrizzleX to track water use from toilets and showers. Over the course of nine months, they saw real results.
Before using DrizzleX, they were using about 18,298 gallons of water a day. After switching, that dropped to 14,609 gallons. That’s over 3,600 gallons saved every single day.
Each tenant went from using 76 gallons a day to just 61. That’s a big change. On top of that, the average water cost per unit went from $118.24 to $94.40 a month.
That adds up. The building saved $33,643 in just nine months. That’s about 1.3 HCF saved per unit every month, based on a local rate of $18.69 per HCF.
Manage Your Utilities With DrizzleX's Smart Water Device
DrizzleX helps catch hidden leaks like running toilets or dripping faucets before they waste thousands of gallons of water.
It also tells you when tenants are using more water than normal. Most buildings that install DrizzleX cut their water bills by 25% to 45%.
You also don’t have to wait long to see results. On average, buildings save enough in water costs to pay for DrizzleX in just about nine months.
Here are more things you can expect with DrizzleX:
Water savings – DrizzleX helps you detect hidden leaks and tenant overuse. Most buildings save 25 to 45 percent on their water bills.
Quick ROI – The system usually pays for itself in about nine months through water savings.
Water usage reports – Get clear reports that show how much water each unit uses. Share the data with tenants to help reduce waste.
Leak detection – DrizzleX finds silent leaks that inspections can miss by tracking real-time water flow in your building.
Instant notifications – When a leak is found, you get an email with the unit number, fixture, gallons wasted, cost estimate, and fix suggestions.
Fair billing – You can bill tenants based on their actual water use, which encourages them to use less and helps you recover costs.
FAQs About AI Property Management Tools
How is AI used in property management?
AI is changing how property managers work by handling time-consuming tasks like tenant screening, rent collection, and maintenance requests.
With AI property management tools, companies can respond faster to tenant inquiries, track maintenance issues, and send automated reminders.
These tools help manage the entire portfolio from one platform while improving tenant satisfaction and cutting maintenance costs.
What is the best software for rental property management?
The best property management software depends on your needs, but many property managers look for something that covers rent payments, lease terms, maintenance tasks, and accounting tools.
AI-powered tools stand out because they help automate follow-ups, analyze large datasets, and improve tenant communication.
A good platform brings your team, tools, and processes together to increase productivity and save time.
What is the most widely used property management software?
In the property management industry, some of the most widely used software includes platforms that support large datasets, automate tasks, and manage operations from one place.
These solutions help property management companies handle rent payments, maintenance, background checks, and phone calls. Many use AI-driven solutions to boost efficiency and stay competitive.
Can I use AI for real estate?
Yes, you can use artificial intelligence in real estate to handle everything from property listings and tenant screening to automating responses and analyzing rental history.
AI tools can support your sales team, improve tenant satisfaction, and help you make informed decisions.
By adding AI to your tech stack, you can reduce costs, improve occupancy rates, and simplify property management operations.
