Technology for Property Management: 7 Innovations in 2025
- DrizzleX
- Nov 12, 2025
- 10 min read
The property management industry is undergoing a significant transformation. It's all thanks to new tools that make daily work faster and easier.
From online rent payments to maintenance scheduling, technology helps save time and reduce costs.
These technologies also help improve communication with tenants, track expenses, and even increase profits.
In 2025, using smart property management technology is no longer optional. It helps you stay competitive and meet tenant needs.
In this article, we’ll walk you through seven of the best technologies for property management this year.
Whether you manage a single building or many, these tools can help make your operations more efficient.
What Does Property Management Technology Offer You?
Property management technology helps property managers handle daily tasks more easily. Let’s look at how this tech helps property owners and real estate investors.
Make rent payments easier: Tenants can pay rent online through secure platforms. This reduces delays, keeps records accurate, and helps maintain steady revenue.
Improve operational efficiency: Centralized data helps property managers track expenses, manage maintenance, and review financial reports.
Simplify maintenance management: Property managers can assign repairs, monitor progress, and mark tasks complete in one place. Proactive maintenance prevents major issues and saves money.
Improve tenant satisfaction: Quick responses and reliable communication help tenants feel valued. Tech-savvy tenants appreciate convenience and consistency.
Support environmentally friendly buildings: Property software tracks energy use and helps optimize energy efficiency. This reduces waste and raises property performance.
Streamline the leasing process: Prospective tenants can explore properties remotely, apply online, and sign lease agreements quickly. This reduces vacancies and enhances tenant experiences.
When you use technology for property management, you improve property operations, support tenant satisfaction, and remain competitive in the real estate sector.
7 Key Technologies for Property Managers
Here’s a list of seven technologies every property manager should know about. These tools can help you stay organized, cut costs, and keep your properties operational.
1. Leak Detection Technology
Leak detection technology helps property managers find water leaks before they cause serious damage.
Sensors measure water flow, pressure, and moisture across a property.
When unusual activity appears, the system sends an alert to your phone or computer.
Catching leaks early protects walls, floors, and ceilings from damage. It also supports better property management operations by helping you respond quickly to maintenance issues.
For modern property management companies, this kind of technology helps preserve property value and reduces unnecessary repairs.
Leak detection systems often connect to digital platforms that store data on water use. Property managers can review trends, analyze patterns, and use that information to guide maintenance planning.
This data-driven decision-making helps improve resource management and promotes cost savings across properties.
Example: DrizzleX's Smart Micrometers
DrizzleX uses smart micrometers to track water use in each unit. The devices send data to a central dashboard.
You get updates right away when there is a leak or if someone uses too much water.
Smart micrometers: Track water use at every fixture, including sinks, showers, tubs, and toilets
Real-time data: See live water flow from each fixture on your dashboard
Leak and overuse alerts: Get notified right away when there’s a leak or too much water use
Simple installation: No plumbing work needed, installs in about 15 minutes per apartment
Invisible design: Some micrometers, like the bathtub model, are hidden from view after installation
Long battery life: Micrometers last up to ten years without needing a battery change
Covers every fixture: Works with all common fixtures and shared spaces like laundry rooms and hose bibs
One cloud gateway: Sends all data to your dashboard; usually, only one is needed per property
No maintenance: Set it up once, and it works in the background
Billing support: Use accurate data to create fair tenant billing
Tenant communication: Share water usage with tenants to reduce waste and overuse
Water conservation: Helps lower costs and save water through awareness and tracking
2. IoT & Smart Home Technology
The Internet of Things (IoT) connects everyday devices such as lights, thermostats, locks, and leak detectors to the internet.
These IoT solutions let property managers control multiple functions through a phone, tablet, or computer.
Smart home technology helps modern property management companies create more convenient spaces for tenants.
You can manage lighting, temperature, and locks remotely, reducing site visits and maintenance calls.
Smart controls also help lower utility bills and support energy efficiency across all property types.
Example: Ring’s Alarm Security Kit
Image source: ring.com
This starter home security kit is designed for small spaces like apartments, condos, or homes up to 1,000 square feet.
It protects one entry point and one room or hallway using a contact sensor and a motion detector.
You’ll get real-time alerts in the Ring app when the system is triggered. It works well on its own or with a Ring subscription for added features like remote arming and professional monitoring.
Key Features
Base station with a built-in siren and 24-hour backup battery
Keypad to arm and disarm the system inside the home
Contact sensor that notifies you when doors or windows open
Motion detector that identifies movement within a monitored space
App notifications that alert you when activity occurs
3. Multifamily Property Management Software
Multifamily property management software is a digital tool that helps you run apartment buildings or housing communities with many units.
This type of software combines all property management operations in one platform. You can handle rent payments, maintenance requests, tenant communication, and leasing tasks online.
Modern property management companies rely on this software to track payments, schedule repairs, and communicate with tenants.
Reporting tools present data on rent collection, vacancies, and expenses. These insights support better planning and help achieve consistent cost savings.
Example: AppFolio
Image source: appfolio.com
AppFolio brings together everything you need to manage your real estate portfolio in one place. It helps you automate tasks, connect with your team, and grow your business with less effort.
From leasing and accounting to investor communication, it’s all in one easy system. This platform is built for any property type and can grow with you over time.
Key Features
Centralized platform for property data and operations
Automation tools that handle recurring tasks
Simple design that works on any device
Integrations with services from the AppFolio Stack Marketplace
Ongoing support from setup through daily use
4. Gas, Electricity & Water Conservation Technology
Utility conservation technology helps you use less energy and water. They include things like smart thermostats, energy-efficient lighting, low-flow showerheads, and water-saving toilets.
Some systems also track usage and send data to your phone or computer so you can see how much gas, electricity, or water is being used.
Using conservation technology helps lower utility bills and reduces waste. You can spot overuse or leaks early, which saves money and avoids damage.
It also shows tenants that you care about saving resources, which many renters appreciate. Over time, these systems help identify patterns and plan upgrades that support long-term savings.
Example: Drake Two-Piece Toilet, 1.28 GPF, Elongated Bowl
Image source: totousa.com
This toilet from Drake offers a quiet flush that reduces water use without lowering performance. It features the TORNADO FLUSH system and a smooth ceramic glaze that makes cleaning easier.
Multiple design options and an elongated bowl make it suitable for any property style.
Key Features
TORNADO FLUSH system that cleans with a powerful water flow and less noise
CEFIONTECT ceramic glaze that prevents buildup and stains
Elongated bowl that provides added comfort
Color and trip lever options that match different interiors
Water-saving flush that uses only 1.28 gallons per use
5. Virtual & Augmented Reality Tours
Virtual and augmented reality tours let people explore a property without being there in person. A virtual tour is a 3D walkthrough of a unit or building that tenants can view online.
Augmented reality adds digital features on top of the real world, like pointing a phone at a room to see furniture or layout changes. These tools work on phones, tablets, or computers.
These tours save time by letting renters view properties from anywhere. You don’t have to schedule as many in-person showings, and interested renters can explore at their own pace.
Many renters, especially younger audiences, prefer digital tools when comparing spaces.
Offering virtual tours meets modern tenant preferences. It also increases property value across residential and commercial real estate.
Example: Mirage Virtual Reality
Image source: miragevirtualreality.com
Mirage Virtual Reality provides 3D visualization services for the real estate industry.
The company offers 3D rendering, virtual reality (VR), augmented reality (AR), architectural visualization, 3D product rendering, and video animation.
These services support the real estate development process and offer tools for client communication and project presentation.
Services Offered
3D virtual tours: Interactive property walkthroughs accessible online
3D video animation: Motion-based visualizations of buildings and interior spaces
VR & AR: Development of immersive virtual and augmented reality experiences
3D still images: High-resolution renderings of architectural designs
3D product rendering: Visualization of individual products and design elements in 3D
6. Online Rental Marketplaces
Online rental platforms and marketplaces let property managers list available units on websites or mobile apps. Renters can browse listings, ask questions, and submit applications online.
These platforms usually show photos, prices, and important details to help renters decide if the unit fits their needs.
Property managers and real estate companies use these tools to reach more renters and manage property transactions.
Online rental marketplaces expand your visibility in competitive market trends. Listings appear in front of renters who are already searching in your area.
These rental market platforms also provide tenant screening features that help property managers choose qualified renters.
Both landlords and tenants benefit from quicker communication and transparent processes that prevent misunderstandings.
Example: Zillow Rental Manager
Image source: zillow.com
Zillow Rental Manager helps landlords handle their rental properties in one place. It lets users post listings, sign leases, and collect rent in a single system.
This tool is useful for independent landlords and small property managers who value organization and accuracy.
Key Features
Create and post listings quickly to reach more renters
Build and send digital leases through Zillow’s platform
Screen tenants with credit, background, and eviction reports
Accept rent payments online at no cost
Manage showing schedules with built-in availability tools
7. Accounting & Finances
Accounting and finance software helps property managers track rent payments, expenses, and all financial transactions for their properties.
This software replaces spreadsheets and organizes every record in one secure system.
Property managers can manage invoices, pay bills, and handle online rent collection within the same platform.
These systems also record security deposits and lease renewals, keeping all property details accurate and current.
Automated reporting features create financial summaries of income, expenses, and cash flow.
Consistent financial reporting helps property managers understand performance and plan future budgets.
Many software solutions include self-service portals that let tenants review balances, submit payments, and access receipts easily.
These features help property managers maintain accurate data and manage daily accounting.
Example: QuickBooks
Image source: quickbooks.com
QuickBooks helps property managers handle finances in one place. It can track income, pay vendors, manage bills, and create reports for each property.
Whether you're managing one building or a full portfolio, it helps you stay organized and save time.
Key Features
Track income and expenses by property
Create invoices and collect payments online
Manage recurring bills for utilities and service providers
Generate financial reports with automated reporting tools
Handle payroll and contractor payments from one system
How DrizzleX Helps You Save on Water Bills
If you manage a property, you know how hard it is to control water costs. DrizzleX helps you solve that challenge.
It tracks water use from toilets, sinks, and showers so you can see where waste occurs and fix it fast.
In a 281-unit property in Washington, DC, DrizzleX helped reduce daily water use by nearly half.
Water use dropped by almost half, going from 35,491 gallons to just 18,070 gallons per day.
That means a 49 percent reduction in daily water use. Each tenant also used less water, going from 42 gallons to 21 gallons per day.
These changes led to lower bills. Monthly water costs per unit fell from $94.68 to $48.25. That’s a savings of $46.43 each month for every unit.
In total, the property saved more than $158,000 in just nine months.
For property managers, this proves that smart water tracking can lead to major savings without needing tenants to change their routines.
Create a Reliable Submetering Network
DrizzleX creates a precise submetering network using micrometers installed at each fixture. The devices record water flow from sinks, showers, and washing machines.
The system gathers unit-level data without pipe changes or wall removal.
With verified readings, you can replace billing estimates and track water use per tenant. Accurate data encourages fair billing and supports water conservation throughout your property.
Track Usage and Optimize Building Performance
The Water Consumption Insights Report compiles water data from every fixture. You can identify high-use areas, plan maintenance earlier, and confirm progress on conservation goals.
This report supports sustainable property development and helps optimize energy usage across your building.
DrizzleX integrates with IoT systems for remote monitoring. It links water and energy data so you can manage your property more efficiently.
These insights represent the future of property management and support long-term performance.
Detect Leaks Before They Cause Damage
DrizzleX finds leaks that regular inspections often miss. It detects dripping faucets and open taps that waste water.
When unusual flow appears, you receive an alert with fixture details, gallons used, and estimated cost.
Installation teams check flex lines and angle stops to identify weak points early. This preventive approach reduces maintenance costs and protects your property from water damage.
Use AI Insights to Manage Resources Better
DrizzleX uses data analytics and artificial intelligence to study water usage across your property. It compares unit data against occupancy trends, demand levels, and climate conditions.
This analysis helps you manage consumption, achieve cost savings, and focus on boosting efficiency.
Over time, this data supports better budgeting, maintenance scheduling, and resource planning.
DrizzleX now positions its growing data network as a valuable resource.
The information collected across properties can be shared with researchers, municipalities, real estate developers, and water fixture manufacturers.
This data supports smarter water use, guides product innovation, and informs local water policies.
As this network expands, DrizzleX’s data becomes an asset that benefits property managers and contributes to broader sustainability goals.
FAQs About Technology for Property Management
What are the five Ps of property management?
The five Ps are People, Property, Processes, Paperwork, and Profit. These principles help managers balance tenant needs, operations, and revenue.
Modern technology supports these areas by improving organization and creating consistency in daily management.
What is the 4-3-2-1 rule in real estate?
The 4-3-2-1 rule is a simple method for narrowing your home search. Start by reviewing four areas, then focus on three neighborhoods within them.
Next, consider two property types and finally choose one to make an offer on. This approach reduces decision fatigue and makes the process easier to manage.
How is technology changing property management?
Technology continues to enable property managers to manage tasks more efficiently through automation and centralized platforms.
Systems that combine historical data with real-time insights support a data-driven approach to daily operations.
These tools rely on industry expertise to guide better decisions and improve long-term results.
