Technology for Property Management: 7 Key Innovations in 2025
- DrizzleX
- Jun 10
- 12 min read
The property management industry is undergoing significant transformation, and it's all thanks to new tools that make daily work faster and easier.
From collecting rent online to handling maintenance requests with just a few clicks, property managers now have access to tools that save time and reduce stress. These technologies also help improve communication with tenants, track expenses, and even increase profits.
In 2025, smart property management is not just about staying organized. It’s about using the right tech to stay ahead of the game.
In this article, we’ll walk you through seven of the best technologies for property management this year. Whether you manage a single building or many, these tools can help make your job easier and your operations more efficient.
What Does Property Management Technology Offer You?
Property management technology is changing how people manage buildings and tenants. It includes tools and systems that help with rent collection, maintenance, tenant communication, and more.
Whether you're working in commercial real estate or managing multifamily apartments, this tech is reshaping property management in many ways.
Let’s look at how this tech helps property owners, property professionals, and real estate investors.
Make Rent Payments Easier
Collecting rent payments doesn’t have to be stressful. Property tech lets tenants pay online through cards, bank transfers, or mobile apps. It’s faster, easier, and helps avoid late payments. No more waiting for checks or dealing with cash.
Improve Operational Efficiency
New tools help you manage your day-to-day work more smoothly. You can check reports, respond to tenants, and handle repairs from one platform. This leads to better operational efficiency and helps you save time. It also brings real cost savings over time.
Simplify Maintenance Management
Tech makes maintenance management quicker and more organized. Tenants can report issues using apps, and your team can track and fix them right away. No more lost requests or long delays. It keeps everyone in the loop and avoids bigger problems later.
Improve Tenant Satisfaction
Happy tenants are more likely to stay. When things run smoothly and issues get fixed fast, tenants feel taken care of. Technology helps you respond quickly and stay in touch. That’s key for tech-savvy tenants and environmentally conscious tenants.
Support Environmentally Friendly Buildings
Smart tools track how much energy your buildings use. You can use this data to optimize energy usage and improve energy efficiency. This is good for the planet and for your wallet. It also helps improve overall property performance.
Streamline the Leasing Process
Tech makes the leasing process simple and fast. Tenants can apply online and explore properties remotely. You don’t have to be there in person to show units or collect paperwork. This makes it easier to fill vacancies.
Use Historical Data to Make Better Decisions
Modern systems collect useful historical data from your buildings. You can look back at trends to see what’s working and what needs to change. This helps you make smarter choices going forward. It’s like having a record book that’s always up to date.
Manage More Properties With Ease
If you're growing your property portfolio, tech helps you keep up. You can view all your commercial properties or rentals from one place. It’s easier to stay organized with your property management tasks, even as you take on more units. You get more done with less stress.
Save Money Over Time
Smart tools help you work faster and fix problems early. This means you can reduce costs and avoid waste. Over time, you’ll see big cost savings across your buildings. Less time fixing issues means more time growing your business.
7 Key Technologies for Property Managers
Here’s a list of seven key technologies every property manager should know about. These tools can help you stay organized, cut costs, and keep your properties running smoothly.
1. Leak Detection Technology
Leak detection technology helps find water leaks early. It uses smart sensors that watch for changes in water flow, pressure, or moisture.
If there’s a water leak, the system sends an alert to your phone or computer. Some systems can even shut off the water automatically to stop the damage.
Leaks can cause a lot of damage and lead to high repair costs. If left unnoticed, they can ruin floors, walls, and even spread mold.
With leak detection technology, you can catch small leaks before they turn into big problems. This helps protect your property, saves money, and keeps your tenants safe and happy.
Example: DrizzleX's Smart Micrometers
DrizzleX uses smart micrometers that help you track water use in your building. These small devices are easy to install and send real-time water data to your online dashboard.
You get updates right away when there is a leak or if someone uses too much water. It's a simple way to take control of your water costs.
Smart micrometers - Track water use at every fixture, including sinks, showers, tubs, and toilets
Real-time data - See live water flow from each fixture on your dashboard
Leak and overuse alerts - Get notified right away when there’s a leak or too much water use
Simple installation - No plumbing work needed, installs in about 15 minutes per apartment
Invisible design - Some micrometers, like the bathtub model, are hidden from view after installation
Long battery life - Micrometers last up to ten years without needing a battery change
Covers every fixture - Works with all common fixtures and shared spaces like laundry rooms and hose bibs
One cloud gateway - Sends all data to your dashboard, usually only one needed per property
No maintenance - Set it up once, and it works in the background
Billing support - Use accurate data to create fair and clear water bills
Tenant communication - Share water usage with tenants to reduce waste and overuse
Water conservation - Helps lower costs and save water through awareness and tracking
2. IoT & Smart Home Technology
The Internet of Things (IoT) enables everyday devices, such as lights, thermostats, locks, and leak detectors, to connect to the internet.
These IoT solutions can be controlled using your phone, tablet, or computer. Smart home technology uses these devices to make homes more connected and easier to manage.
Smart home technology helps you save time, lower energy bills, and avoid damage. You can control locks, lights, and thermostats without visiting the property. Tenants enjoy having these features, and that can help you keep good renters and attract new ones.
Example: Ring’s Alarm Security Kit
This is a starter home security kit designed for small spaces like apartments, condos, or homes up to 1,000 square feet. It protects one entry point and one room or hallway using a contact sensor and a motion detector.
You’ll get real-time alerts in the Ring app when the system is triggered. It works well on its own or with a Ring subscription for added features like remote arming and professional monitoring.
Key Features:
Base station – The main hub with a built-in siren and 24-hour backup battery
Keypad – Lets you arm and disarm your system while inside the home
Contact sensor – Sends alerts when a window or door is opened
Motion detector – Detects movement in a hallway or room
App alerts – Notifies you on your phone when sensors are triggered
3. Multifamily Property Management Software
Multifamily property management software is a digital tool that helps you run apartment buildings or housing communities with many units.
It brings everything into one place so you can handle rent payments, maintenance requests, tenant communication, and leasing tasks online. Instead of using paper or juggling different apps, you manage everything from one dashboard.
This kind of software saves you time and keeps things organized. You can track online rent payments, stay on top of repairs, and talk to tenants easily. It also gives you access to reporting tools that show how your property is doing.
You get clear data insights on rent collection, vacancies, and expenses. This helps you make better choices, plan ahead, and grow your business with fewer surprises.
Example: AppFolio
AppFolio brings together everything you need to manage your real estate portfolio in one place. It helps you automate tasks, connect with your team, and grow your business with less effort.
From leasing and accounting to investor communication, it’s all in one easy system. This platform is built for any property type and can grow with you over time.
Key Features:
Centralized platform – Manage all your properties and data in one place
Automation and AI – Use smart tools to save time and reduce manual work
Easy-to-use design – Enjoy a simple interface that works well on all devices
Built-in integrations – Connect with tools and services from the AppFolio Stack Marketplace
Dedicated support – Get help from onboarding through long-term use with a single support team
4. Gas, Electricity & Water Conservation Technology
Utility conservation technology helps you use less energy and water. They include things like smart thermostats, energy-efficient lighting, low-flow showerheads, and water-saving toilets.
Some systems also track usage and send data to your phone or computer so you can see how much gas, electricity, or water is being used.
Using conservation technology helps lower utility bills and reduces waste. You can spot overuse or leaks early, which saves money and avoids damage.
It also shows tenants that you care about saving resources, which many renters appreciate. Over time, these tools help protect your property, improve efficiency, and support long-term savings.
Example: Drake Two-Piece Toilet, 1.28 GPF, Elongated Bowl
This two-piece toilet from Drake offers a strong and quiet flush while helping you save water. It features the TORNADO FLUSH system and a smooth ceramic glaze that makes cleaning easier.
The elongated bowl adds comfort, and it comes in multiple colors and lever options to match your bathroom style. It’s a solid pick for both residential and rental properties.
Key Features:
TORNADO FLUSH system – Uses powerful water flow to clean the bowl with less noise
CEFIONTECT ceramic glaze – Keeps the surface smooth to help prevent buildup and stains
Elongated bowl – Offers more comfort than a round bowl design
Custom options – Available in different colors and trip lever styles
Water-saving flush – Uses just 1.28 gallons per flush to reduce water use
5. Virtual & Augmented Reality Tours
Virtual and augmented reality tours let people explore a property without being there in person. A virtual tour is a 3D walkthrough of a unit or building that tenants can view online.
Augmented reality adds digital features on top of the real world, like pointing a phone at a room to see furniture or layout changes. These tools work on phones, tablets, or computers.
These tours save time by letting renters view properties from anywhere. You don’t have to schedule as many in-person showings, and interested renters can explore at their own pace.
This helps fill units faster and keeps your schedule more open. It also makes your property stand out, especially with younger renters who prefer doing things online.
Example: Mirage Virtual Reality
Mirage Virtual Reality provides 3D visualization services for the real estate industry. The company offers a range of digital solutions, including 3D rendering, virtual reality (VR), augmented reality (AR), architectural visualization, 3D product rendering, and video animation.
These services are designed to support the real estate development process and offer tools for client communication and project presentation.
Services Offered
VR & AR – Development of immersive virtual and augmented reality experiences
3D virtual tours – Interactive property walkthroughs accessible online
3D video animation – Motion-based visualizations of buildings and interior spaces
3D still images – High-resolution renderings of architectural designs
3D product rendering – Visualization of individual products and design elements in 3D
6. Online Rental Platforms and Marketplaces
Online rental platforms and marketplaces are websites or apps where you can list your rental units. People who are looking for a place to live can view your listings, ask questions, and apply online.
These platforms usually show photos, prices, and important details to help renters decide if the unit fits their needs.
These tools help you reach more potential tenants without extra effort. Your listing appears in front of people who are already looking to rent in your area.
This helps you stay visible in the rental market and fill empty units faster. You also save time by handling messages, applications, and updates all in one place.
Example: Zillow Rental Manager
Zillow Rental Manager helps landlords handle their rental properties in one place. From posting listings to signing leases and collecting rent, this tool is built to simplify the process. It’s designed for independent landlords and small property managers who want to save time and stay organized.
Key Features:
Create and post listings – Publish rental listings quickly and reach millions of renters
Build and send leases – Use Zillow’s lease builder or upload your own for digital signing
Screen tenants – Access credit, background, and eviction reports in one step
Collect rent online – Accept rent and other payments through the platform at no cost
Manage showings – Share your availability so renters can schedule tours easily
7. Accounting & Finances
This type of software helps you track rent payments, expenses, and all the money coming in and going out of your property. You can use it to manage invoices, pay bills, and create reports. It keeps everything in one place so you don’t have to rely on spreadsheets or guesswork.
Good accounting tools help you stay on top of your money. You can see who has paid rent, track maintenance costs, and prepare for tax time with less stress.
Many systems also include automatic reports, so you can get a clear view of your income and spending. This makes it easier to plan, avoid mistakes, and grow your rental business with confidence.
Example: QuickBooks
QuickBooks helps property managers handle finances in one place. It can track income, pay vendors, manage bills, and create reports for each property. Whether you're managing one building or a full portfolio, it helps you stay organized and save time.
Key Features:
Track income and expenses – Monitor rent payments, repair costs, and service fees by property
Send invoices and accept payments – Create and send rent invoices and collect payments online
Bill management – Keep up with recurring bills for utilities, contractors, or service providers
Financial reporting – Generate reports to see profits, losses, and cash flow for each unit or property
Payroll and contractor payments – Pay on-site staff and vendors from the same platform
How DrizzleX Helps You Save on Water Bills
DrizzleX helps property managers reduce water waste and lower utility bills by tracking usage from key fixtures like toilets and showers. In a nine-month study at a 281-unit property in Washington, DC, the results were clear.
Water use dropped by almost half, going from 35,491 gallons to just 18,070 gallons per day. That means a 49 percent reduction in daily water use. Each tenant also used less water, going from 42 gallons to 21 gallons per day.
These changes led to lower bills. Monthly water costs per unit fell from $94.68 to $48.25. That’s a savings of $46.43 each month for every unit. In total, the property saved more than $158,000 in just nine months.
For property managers, this proves that smart water tracking can lead to major savings without needing tenants to change their routines.
How DrizzleX Helps You Save Water and Cut Costs
DrizzleX helps you find hidden leaks like running toilets and dripping faucets. These small leaks can waste a lot of water. The system also alerts you when tenants use too much water. Most buildings that install DrizzleX lower their water bills by 25 to 45 percent, sometimes even more.
You also get a fast return on investment. On average, buildings save enough money to cover the full cost of DrizzleX in about nine months.
Water Usage Reports
One helpful feature from DrizzleX is the Water Consumption Insights Report. Many tenants do not realize how much water they waste. This report gives you clear numbers, so you can talk to tenants about their habits and show them exactly where the problem is.
Find Hidden Leaks
Some leaks are easy to see, but others stay hidden. They only show up when your water bills go up. DrizzleX tracks the water flow in your building and helps you find the leaks that would otherwise go unnoticed.
Email Alerts
When DrizzleX finds a leak, it sends you an email. The alert includes the unit and fixture where the problem is, how many gallons were used, what it might cost if left unfixed, and even tips on what might be causing the leak and how to repair it.
Tenant Billing
DrizzleX also lets you bill tenants based on how much water they use. People use less water when they know they are paying for it. With DrizzleX, you can create clear and fair water bills using real data.
FAQs About Technology for Property Management
What's the best software for property management?
The best property management software depends on what your team needs, but many property managers choose tools like AppFolio, Buildium, or Yardi for their all-in-one features.
These software solutions help with rent collection, maintenance requests, tenant screening, and digital lease agreements, while also supporting cloud-based systems for remote access.
With smart property management tools, property management companies can focus more on tenant relationships and less on manual work.
What are the five P's of property management?
The five P’s of property management are People, Property, Paperwork, Processes, and Performance.
These cover everything from managing tenant preferences and maintenance tasks to handling lease agreements and using data analytics for informed decisions.
As the property management sector keeps evolving, these five areas stay at the heart of revolutionizing property management through better tech and smoother operations.
What is the best CRM for property management?
A good CRM for property management helps with tenant management, lead tracking, and lease management, all in one place.
Solutions like HubSpot, Propertybase, and Zoho CRM are often used by property owners and real estate professionals to manage prospective tenants, follow up on market trends, and automate tasks related to leasing.
These cloud-based software solutions support data-driven decision making and improve the overall tenant experience.
Can you use QuickBooks for property management?
Yes, QuickBooks can be used for basic property accounting, like tracking rental income, handling online payments, and generating reports.
But for full property management features like maintenance scheduling, tenant screening, and automated rent reminders, you’ll likely need to pair it with dedicated property management software.
That’s how many property managers handle finances while still managing rental property operations smoothly.
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